Regular Meeting Motions and Voting Records

Starting August 25, 2021 the SSSC Board passed a motion with the new Transparency Policy to publish Regular Meeting motions and voting records. Below you will find all Regular Meeting Motions and their voting records starting from that date.

January 6, 2022 – SSSC Regular Meeting

Motion 1: RESOLVED that the items on this Consent Agenda have been approved.

• Approval of 3HO Board of Director Applicant Simran Randeep Singh for the term of two years, effective immediately.
• Resolution honoring SS Guruka Kaur Khalsa for her years of service to the Office of Ethics and Professional Standards:

RESOLUTION OF THE BOARD OF TRUSTEES OF THE SIRI SINGH SAHIB CORPORATION IN RECOGNITION AND PROFOUND APPRECIATION OF DISTINGUISHED SERVICE BY SS GURUKA KAUR KHALSA
WHEREAS SS Guruka Kaur Khalsa has worked tirelessly to advance the mission of the SSSC around the globe, and
WHEREAS SS Guruka Kaur Khalsa has provided outstanding leadership and guidance in the creation, growth and strengthening of the Office of Ethics and Professional Standards, and
WHEREAS SS Guruka Kaur Khalsa faithfully and with honor and grace, integrity and great distinction served as Executive Director of the Office of Ethics and Professional Standards for 23 years, it is therefore
RESOLVED that the SSSC Board of Trustees formally acknowledges and extends its profound gratitude and appreciation to SS Guruka Kaur Khalsa for her many years of service to our mission.

voting record

Motion 2: The composition of JPRC to include current OPA lead and successor when selected, Sahaj for SSSC, Pritpal Kaur for 3HO, Amrit Singh for KRI, Gurujot Kaur for SDI, Satwant Singh (SSSC Staff representative) and Siri Sant Kaur for 3HO Europe. KIIT will have the option to provide a representative.

voting record

January 26, 2022 – SSSC Regular Meeting

Motion 1: RESOLVED that the items on this Consent Agenda have been approved.
Approval of Minutes:

• October 6, 2021 – SSSC Regular Meeting
• November 3, 2021 – SSSC Regular Meeting
• November 10, 2021 – SSSC Regular Meeting
• December 15, 2021 – SSSC Regular Meeting
• January 6, 2022 – SSSC Regular Meeting
• January 13, 2022 – SSSC Regular Meeting

voting record

February 2, 2022 – SSSC Regular Meeting

Motion 1 RESOLVED that the items on this Consent Agenda have been approved.

voting record

Motion 2: The Board supports continued work on the reorganization plan. It requests a business plan and transition plan from the Executive Director taking into account the concerns raised by the board members.

voting record

February 15, 2022 – SSSC Regular Meeting

Motion 1: . . . NOW THEREFORE, in recognition of the equality of all before God and Guru which is central to the Sikh Dharma, the Siri Singh Sahib Corporation Board of Trustees hereby resolves:
​[In solidarity with our LGBTQ community members and all community members committed to equality for all] it is the SSSC’s recommendation that no marriages be performed in any Gurdwara affiliated with the 3HO/Sikh Dharma International community until the SDI board of directors (the Khalsa Council Adh Kari) decides that marriage ceremonies for all couples regardless of sexual orientation can take place in these Gurdwaras.
It is further resolved that:

​This motion will be shared with the Sikh Dharma International Board of Directors. The SSSC Board requests that within ten business days of receipt of this motion that the SDI Board review, ratify, adopt, and publish this policy.

March 16, 2022 – SSSC Regular Meeting

​Motion 1…RESOLVED, that the SSSC Board of Trustees hereby authorizes European 3HO Foundation and Stichting 3HO Foundation, acting as shareholder of the French SCI Anandpour, to enter and execute the sale of its subsidiary’s property Domaine de Puygirault a.k.a “Chateau Anand” at 86260 St. Pierre de Maille, at a selling price of 1.000.000 Euros or above. Motion 3… The SSSC approves an emergency grant for 2022 for Kundalini Research Institute (KRI) in the amount of $75,000 from the KITT Donor advised fund. Motion 4…The SSSC approves an expansion grant for 2022-2023 to KRI for the yoga research project in the Montgomery County Maryland School District in the amount of $250,000 to be distributed $125,000 in 2022 and $125,000 in 2023 from the KIIT Donor Advised Fund.

March 23, 2022 – SSSC Regular Meeting

Motion 1- Motion to Approve the Consent Agenda Topic  Approval of the SDEI Board Members…MOTION PASSES…..Motion 2- The SSSC approves emergency and expansion grants for 2022 to the SSSC for the Office of Ethics and Professional Standards in the amount of $127,419 from the KIIT Donor Advised Fund. MOTION PASSES…..Motion 3- The SSSC approves an expansion grant for 2022 to the SSSC for the Office of Public Affairs in the amount of $95,000. The grant shall be funded by $33,043 from the KIIT Donor Advised Fund and by $61,957 from the SSSC Special Projects Fund. MOTION PASSES

VOTING RECORDS HERE 

April 13, 2022 – SSSC Regular Meeting

MOTION 1-  The SSSC approves the Think DEI proposal and authorizes the Executive Director to sign a contract for $45,000. Funds will be provided from the Special Projects Fund. MOTION PASSES…. Motion 2 The SSSC approves a grant for 2022 to KRI in the amount of $20,400 from the KIIT Donor Advised Fund for its continued payment of a salary to Sat Simran Kaur. This annual payment will continue until there is a settlement with Bibiji. MOTION PASSES……MOTION 3 – TO Extend this meeting to Thursday, April 14, 2022… MOTION PASSES…..

VOTING RECORDS HERE

 

May 19, 2022 – SSSC Regular Meeting

Motion 2

Motion to Provide Assurance to All of a Fair Election of the SSSC Board of Trustees

Whereas, the SSSC has determined that widespread trust in the election process for the open seats on its Board of Trustees is in the best interests of all members of our community around the world; 

Whereas, the SSSC has determined that to ensure widespread trust in the process the 2022 election will be overseen by independent auditors, who will rely on objective criteria to manage the 2022 election process, ensure fairness, and certify its results;

Whereas, the SSSC has determined that additional time will be needed to engage the election auditors and implement their work;

Therefore, the SSSC Board authorizes Lewis Roca to engage an independent accounting firm to manage the 2022 election process and certify the results, including but not limited to the following key elements:

1. Data Security
   1. Assessing and implementing appropriate data and cyber security protections for all aspects of the online election process.

1. Candidates
   1. Certifying that each candidate is a valid candidate that meets the stated criteria, including review of supporting documentation of appropriate donations

1. Voter Applications 
   1. Implementing a review process, the specifics of which will be determined in conjunction with the auditing professionals, to ensure review of all new voter applications and approval of those that are complete and meet the voter criteria.
      1. This will include an independent determination of whether the voter applicant meets the following requirements:
         1. (a) Has taken Sikh Vows, or (b) was born or raised as a Sikh to parent(s) who were members of the Sikh Dharma/3HO community, or (c) has practiced Kundalini Yoga for at least 7 consecutive years;
         2. Is currently and has been living and practicing the Sikh Dharma/3HO lifestyle for at least 7 consecutive years;
         3. Is currently and has been an active member of the Sikh Dharma/3HO community for at least 7 consecutive years;
         4. Is not currently, nor has ever been involved in any activities, organizations or communications that harm, threaten, or misrepresent the legacy organizations (for example, have an active EPS complaint, have threatened or taken legal action against any legacy organization or its employees, have made complaints to the SGPC or other Sikh governing bodies about any Sikh Dharma/3HO organization); and
         5. The voter criteria above are supported and established by three recommendations by requisite individuals (a Minister in Good Standing, an Active Khalsa Council Member or an Active Lead or Professional Trainer in the ATA Academy) who know the applicant and are not candidates or family members of the applicant.
   2. If the independent auditors determine the application is deficient in any respect, they will alert the applicant and provide additional time for the applicant to provide sufficient information to satisfy the established criteria, which the auditors will then consider.
   3. If the independent auditors determine the application remains deficient, the new voter application will be denied.

1. Approved Voters
   1. Ensuring that every qualified voter that has satisfied the stated requirements is provided one set of unique credentials to cast one vote in the election without duplication.

1. Election Results
   1. Certifying (in addition to any certification available through the current online voting system) that the election results are accurate, including that there was no interference with the data security protections for the electronic votes.

To hire the appropriate professionals and implement the election auditing work, the SSSC hereby immediately extends all dates in the previously published election timeline by 75 days.

The SSSC will clarify these changes and enhancements to the process—including the process to be a valid recommender and a valid voter—through additional content on the SSSC election website and in the form of a letter to the community.  These communications will clarify that, if a recommender is found to be violating the election rules (for instance, recommending multiple voter applicants without the requisite knowledge of each candidate), all of that recommender’s recommendations will be stricken and, as stated above, the voter will be provided an opportunity to supplement their application with a proper recommendation that meets requirements.

IT IS FURTHER RESOLVED that funding for this process is approved in an amount not to exceed $100,000.  The initial source of funding is the Special Projects Fund.  If the available funds in that account are insufficient, then the shortfall will be funded from the SSSC Endowment. PASSES

VOTING RECORD HERE

 

June 1, 2022 – SSSC Regular Meeting

Motion 1

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, on June 1, 2022, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy (the “Policy”); and

WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. Regular Meeting Minutes to be approved as noted in Exhibit 1
2.   Motion to Amend the Consent Agenda Process as noted in Exhibit 2

WHEREAS, no objections have been brought forth by at least two board members it is therefore

RESOLVED that the items on this Consent Agenda have been approved.

PASSES

Motion 2

The SSSC approves the reallocation of the $583,560 in grant funds previously approved for the MPA Reopening Plan to be used instead to fund the MPA Closed Budget 2022 attached as Exhibit 1.  As previously approved, the grant funds will be provided from the KIIT Donor Advised Fund to SDEI.  If the funds are not able to be distributed directly from the KIIT Donor Advised Fund to SDEI, the funds will be distributed from the KIIT Donor Advised Fund to LYBF which will then distribute the funds to SDEI.  A legal opinion on the lease with the SGPC will be sought.  SDEI will present a timeline for the development  and presentation of  a plan to prioritize education and may call on the SSSC and others for support if needed. 

PASSES

VOTING RECORDS HERE 

June 8, 2022 – SSSC Regular Meeting

Motion 1-Consent Agenda -no vote needed

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”). WHEREAS, on June 8, 2022, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and WHEREAS, the Board approves the assignment of KITT Board members; and WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. approve Jerry Jones as a KITT board member
2.   approve Kirsten Hochberg as a KITT board member

WHEREAS, no objections have been brought forth by at least two board members it is therefore RESOLVED that the items on this Consent Agenda have been approved.

PASSES

Motion 2

 3HO is directed to promote and advertise the Raj Yoga Festival happening live at Ram Das Puri. This festival is in complete alignment with the mission and purpose of 3HO, and promoting it will go a long way to unifying the community. In addition, KRI and SDI will promote the event as well. How the event is characterized and described can be developed over the next week and approved by the SSSC Board prior to any promotion or advertisement by 3HO, KRI and SDI.

DOES NOT PASS

VOTING RECORD HERE

August 24, 2022 – SSSC Regular Meeting

Consent Agenda- No vote needed- Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”). WHEREAS, on August 24, 2022, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and WHEREAS, the Board previously adopted a Consent Agenda Policy (the “Policy”); and WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. Regular Meeting Minutes to be approved as noted in Exhibit 1
2.   Motion to approve the 3HO Europe Board Members

WHEREAS, no objections have been brought forth by at least two board members it is therefore RESOLVED that the items on this Consent Agenda have been approved. PASSES

NO VOTE RECORDS FOR CONSENT

August 31, 2022 – SSSC Regular Meeting

Consent Agenda- No vote needed

RESOLUTION OF THE BOARD OF TRUSTEES OF THE SIRI SINGH SAHIB CORPORATION IN RECOGNITION AND PROFOUND APPRECIATION OF THE DISTINGUISHED SERVICE BY SS GURUMUSTUK SINGH KHALSA 

WHEREAS Gurumustuk Singh Khalsa has worked tirelessly to advance the mission of Sikh Dharma, and WHEREAS Gurumustuk Singh Khalsa provided outstanding leadership and support to Guru’s Panth by developing the website SikhNet.com in his youth, and WHEREAS Gurumustuk Singh Khalsa devoted himself tirelessly to growing and stewarding SikhNet.com’s cyber community, which numbers in the millions and spans countries around the world, and WHEREAS Gurumustuk Singh Khalsa faithfully and with creativity, integrity and great distinction served as a leader of Sikhnet for 26 years,  it is therefore RESOLVED that the SSSC Board of Trustees formally acknowledges and extends its profound gratitude and appreciation to Gurumustuk Singh Khalsa for his many years of service to the Guru’s mission. PASSES

NO VOTE RECORDS FOR CONSENT

September 7, 2022 – SSSC Regular Meeting

Motion 1 The SSSC Board waives notice of the Regular meeting tonight.  PASSES
VOTING RECORDS HERE

 

Wednesday, October 12, 2022 – SSSC Regular Meeting

Motion 1

Whereas, the SSSC Election Policy dated November 3, 2021, Option 1 Automatic Qualification, allows certain credentialed members of the Sikh Dharma/3HO community to vote in the upcoming election for board seats on the SSSC; and 

Whereas, the SSSC Election Policy dated November 3, 2021, Option 2 Qualification by Application, allows persons who are members of the 3HO/Sikh Dharma Community throughout the world to apply to be part of the electorate entitled to vote in the upcoming election for board seats on the SSSC; and 

Whereas, the SSSC election process needs to satisfy legal requirements in all countries;  and Whereas, based on advice from a law firm the SSSC engaged, the SSSC has reluctantly determined the following: (a) that it is not in full compliance with the requirements of Chinese law in regards to the upcoming election; (b) that it is unable to satisfy these requirements in the time frame for the SSSC Board of Trustees 2022 Election.  SSSC commits to making its best efforts so that community members within the People’s Republic of China can vote in future elections;

It is therefore resolved that:

1. Persons who are automatically qualified to vote who reside in the People’s Republic of China will not be eligible to vote for the SSSC Board of Trustees 2022 Election.
2. Voter applications from persons, who are members of the 3HO/Sikh Dharma Community residing in the People’s Republic of China, for the SSSC Board of Trustees 2022 Election will not be processed.

PASSES

VOTING RECORD HERE

 

Wednesday, October 19, 2022 – SSSC Regular Meeting

Motion 1

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”). WHEREAS, on October 19, 2022, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and  WHEREAS the Governance Committee recommends that the SSSC uphold the recommendation of the SDI Interview Commission; It is therefore:   RESOLVED that SSSC Board appoints to the SDI board Manjot Singh, Sadhana Jot Singh, Shiva Singh and Viriam Kaur and reappoints to the SDI board Gurumukh Singh and Rajveer Singh. It is further resolved, the SDI Board is directed to make every effort to find and recommend, no later than 4/30/2023, additional SDI board candidates who have knowledge, experience and connections with the Sikh community in Punjab and India.

PASSES

VOTING RECORDS HERE

Wednesday, October 26, 2022 – SSSC Regular Meeting

Motion 1

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, on October 26, 2022, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and 

WHEREAS the Governance Committee has reviewed all the KIIT board members and made a recommendation to the SSSC as shown in Exhibit 1;

It is therefore:  

RESOLVED that the SSSC reappoints Daya Singh, Nam Sadhana Singh, Sahaj Singh and Gurusevak Singh to the KIIT Board. The SSSC Board recently appointed Kirsten Hochberg and Jerry Jones to the KIIT Board making a total of six KIIT Board members.

DOES NOT PASS

VOTING RECORD HERE

 

Thursday, November 3, 2022 – SSSC Regular Meeting

Consent Motion 1 Wave notice of this regular meeting. PASSES

NO VOTE RECORDS FOR CONSENT

Motion 2

Whereas we need to have neutral, unbiased elections, the results of which can be acceptable to most community members.

The SSSC Board decides to establish an Election Review Panel (ERP) that will oversee completing the vetting of the voters for the 2022-2023 SSSC Trustee Election, in accordance with the process outlined below, and in the adjunct Election Review Annex. 

ERP Process: 

• The SYB, Hope and change and Independent community groups will each select representatives to be part of the ERP. 
  • The chosen representative does not have to be SDI Ministers or KRI-certified teachers –  but knowledgeable about our community/names/ places and will be desirable for them to have experience in databases and speak other language than English.
  • Representatives selected may not be employed by,  a board member of, SSSC or any subsidiary. 
  • Representatives must perform their duty in a professional manner and will be compensated for their time. 
  • The ERP  will develop a detailed report describing the process and the results. (Kathy Patzch will assist with the report development)
  • The ERP final product will be the final voter list. 
• Kathy Patzch will be assigned to facilitate the process and serve as an interface between Armanino and  ERP, she will oversee the process regarding timing, assigning batches of voters, and so forth.
• The  ERP composition is defined by the number of candidates each group represents, as described in the following table.:
•  Based on the actual number of candidates the panel will be structured with 4 people selected by SYB; 4 selected by Hope and Change; 1 person selected by Independents.
• The Review Panel will be divided into three teams, with a representation of the 3 groups. The facilitator will provide an equal number of applications to each team from Armanino’s spreadsheet, including names, emails, recommendation letters, and applications. The teams will vet each application using the steps outlined in the chart attached.
• The decision process will be by consensus.
• Special needs might arise for non-English speaking applications, ERP will evaluate if more resources are needed after reviewing the applications list.
• Each team unanimously approves or rejects applications, if there is no consensus the application will be set aside for requesting additional information and come back to the team for review. 
• The set-aside applications will be put into categories: e.g. letters missing, application incomplete, etc. 
• The vetting process will follow the application criteria & procedures published at the time the election was announced. 
• The review panel will be instructed to focus on the applicant’s demonstration of their 7 years of community involvement. 
• Returning voters by application from the 2020 election will also be vetted by review of their Voter Credential Renewal Form as well as a review of the Application they submitted in 2020 to the Executive Committee. 

      The list of applications that could not be resolved will be sent to the non-conflicted SSSC Board for final review and decision.

• Once the voter list is finalized, including the resolution of all set-asides, the total list of approved will be submitted to a third-party election company that will facilitate the voting process, and certifies the results. 
• The company will be selected by the non-conflicted SSSC Board members,  based on a recommendation by  Lewis Roca.
• The budget for the review process is $25,000.  The ERP members will be paid $20/hr as independent contractors. The funds will be taken from credit line.  

DOES NOT PASS

VOTING RECORD HERE

Wednesday, November 16 & Thursday, November 17, 2022 – SSSC Regular Meeting

Motion 1: Whereas the election vetting criteria were not clearly defined making it extremely difficult if not impossible to vet the applications, it is therefore resolved that the applications and recommendations will be vetted for completeness according to the following:

Detailed motion language

The following attestations will be sent to the Recommenders and they must be signed for their recommendations to count.  The attestations will be gathered through Docusign or similar electronic signature program. 

I (name) the undersigned hereby certify that I am a Sikh Dharma Minister in good standing. I further certify that I am the author of the attached voter recommendation for (name of applicant) and that I attest before God and Guru that the contents contained therein are true, accurate, and correct.
Dated
Signed 

I (name) the undersigned hereby certify that I am a Professional/ Lead Trainer in good standing. I further certify that I am the author of the attached voter recommendation  for (name of applicant) and that I attest before the Highest Power that I hold most sacred, that the contents contained therein are true, accurate, and correct.
Dated
Signed

PASSES 

VOTING RECORD

Wednesday, December 7, 2022 – SSSC Regular Meeting

Motion 1 :The SSSC reappoints Daya Singh Khalsa to the KIIT Board for a two year term effective November 30, 2022. 

PASSES

Motion 2 :The SSSC reappoints Sahaj Singh Khalsa  to the KIIT Board for a two year term effective November 30, 2022. 

PASSES

Motion 3 :The SSSC reappoints Nam Sadhana Singh Khalsa to the KIIT Board for a two year term effective November 30, 2022.

PASSES

VOTING RECORDS HERE

 

Wednesday, December 14, 2022 – SSSC Regular Meeting

Motion 1: CCC Grants – Whereas on July 21, 2022 it was recommended to the SSSC Board to change the granting cycle to a fiscal year of July 1 to June 30, and Whereas as part of implementing that change the SSSC was planning to approve the next set of CCC Grants on an 18 month timeline (January 1, 2023 to June 30, 2024) and Whereas the Non profit CEO’s and the SSSC Adhoc Non profit Committee have recommended that the grant cycle be altered to a 6 month cycle (January 1, 2023 to June 30, 2023) to allow time to investigate the restructuring of the non-profits, shared services, and other income sources, etc.  it is therefore Resolved that the SSSC will approve CCC Grants to the non profits on a one time 6 month cycle (January 1, 2023 to June 30, 2023) and thereafter on a 12 month July to June cycle. 

PASSES

VOTING RECORD HERE