Wednesday, January 4 & Thursday, January 5 2023 – SSSC Regular Meeting

Motion 1 Moving to accept all 118 new voter applications with 3 recommenders (even if not the ones they listed)” pending review of application for completeness.

DOES NOT PASS 

VOTING RECORD

 

Thursday, January 12 2023 – SSSC Regular Meeting

Motion 1:

1.  Whereas the Board has reviewed Armanino’s breakdown of the application pool as given below and
2. Whereas the Board has specified previously that the applications need to have 3 recommendations and 
3. Whereas 118 (as of Armanino’s latest count) of the applications have 3 recommendations all of which do not match the ones listed on the applications it is therefore

Resolved:

A The 118 applicants will be contacted via email and requested to provide a list via return email within 4 calendar days of all the recommenders they listed on their application AND any others from whom they might have requested recommendations. The response should contain the name (legal and spiritual if applicable), address, and email address.

B If the recommenders’ names provided by the applicant match the 3 recommendations received, these applicants are considered approved pending the review of the application for completeness.  If less than 3 match, the application is considered invalid and the applicant will be deemed ineligible to vote in this 2023 election.  

C Best efforts will be made to complete the process within 21 days of the start date of January 17, 2023. 

PASSES

VOTING RECORD

Motion 2:

Whereas the application form has several questions that list 3 possible answers, Yes, No, and If yes Explain and Whereas a review of the applications for completeness reveals that a significant number of the  the applicants chose Yes rather than If yes, Explain and Whereas the SSSC recognizes that the application may have been confusing for some it is therefore Resolved that those applications which contain Yes without an explanation are accepted as complete assuming other questions are answered. 

PASSES

VOTING RECORD

Motion 3: 

Motion  regarding approximately 149 applications that listed 3 recommenders but we received less than 3 recommendations – Armanino will contact their listed recommenders from whom we do not have a recommendation on file and inquire whether they sent a recommendation.  If they did, they will be allowed 7 days for them to resubmit recommendation. If the listed recommender states that they did not send in a recommendation, the application will be rejected. 

Best efforts will be made to complete the process within 21 days of the start date of January 17, 2023. 

DOES NOT PASS

VOTING RECORD

Thursday, January 26, 2023 – SSSC Regular Meeting

Motion 1

Whereas there are approximately  149 applicants who submitted applications which have less than 3 recommendations  and 

Whereas due to multiple difficulties and misunderstandings associated with the application process and 

Whereas the SSSC desires to engage and include our global Sangat to the greatest extent possible by delivering the right to vote to those that sincerely attempted to apply and 

Whereas representations were made by members of our legal team that due to issues with the application portal any person who applied would be considered it is therefore 

Resolved that these approximately 149 applicants will be contacted and given 5 calendar day to supply the missing recommendations noted on their application and it is further

Resolved that special attention will be given to non-English speaking applicants to assist them in complying with the resolution. 

DOES NOT PASS

VOTING RECORD 

 

Wednesday, February 15, 2023 – SSSC Regular Meeting

Consent Motion 1

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, February 15, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy and

WHEREAS; the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy it is therefore,

RESOLVED that the SSSC Board approves the appointment of the following new member to the 3HO board starting February 15, 2023:

Linda Shottes Bouchard/Ravi Jaspeer Kaur

WHEREAS; no objections have been brought forth by at least two board members it is therefore 

RESOLVED that the Consent Agenda is approved.  

PASSES- Consent Motion does not require a vote

Motion 2

RESOLVED that the SSSC Board approves the appointment of the following new member to the 3HO board starting February 15, 2023: Pritpal Kaur

DOES NOT PASS

VOTING RECORD

Wednesday, February 22, 2023 – SSSC Regular Meeting

Consent Motion 1

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, on February 22, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy (the “Policy”); and

WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. Regular Meeting Minutes to be approved as noted in Exhibit 1

WHEREAS, no objections have been brought forth by at least two board members it is therefore

RESOLVED that the items on this Consent Agenda have been approved. 

PASSES- Consent Motion does not require a vote

Wednesday, March 22, 2023 – SSSC Regular Meeting

Consent Motion 1

Resolution of Board of Trustees of Siri Singh Sahib Corporation 

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, on March 22, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy (the “Policy”); and

WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. Gurujodha Singh Khalsa takes a leave of absence for 90 days. 

Starting March 20, 2023 and ending June 17, 2023

WHEREAS, no objections have been brought forth by at least two board members it is therefore

RESOLVED that the items on this Consent Agenda have been approved.

PASSES- Consent Motion does not require a vote

Motion 1

MOTION FOR COMMISSION ON DOCTRINAL DECISIONS

WHEREAS Sikh Dharma International (SDI) was established to teach the principles of Sikh Dharma and maintain the integrity of its teachings and practices; to ordain ministers and maintain the Sikh Dharma Ministry; to support the offices of the Bhai Sahib/a, the Siri Sikdar Sahib/a and the Secretary of Religion; and to support and administer the International Khalsa Council; and 

WHEREAS the Siri Singh Sahib Corporation (SSSC) is a religious corporation which has among its purposes to support and advance the practice of the Sikh religion and to serve as the sole member of SDI; and 

WHEREAS the Siri Sikdar Sahib/a is responsible through the Bhai Sahib/a for the high quality of spiritual practice in Sikh Dharma International communities and is responsible to promote good relations among Sikhs and Sikh organizations worldwide; and 

WHEREAS the Bhai Sahib/a advises the Siri Sikdar Sahib/a, the Member, and the Board on religious matters, is responsible for preservation of the teachings on the practice of Sikh Dharma and for the standardization of the practice of Sikh Dharma as per the mission of SDI and 

WHEREAS the Siri Sikdar Sahib/a and the Bhai Sahib/a are voting members of the SDI Board and are ex-officio voting members of the SSSC Board; and 

WHEREAS up to this time, SDI and SSSC have not established a protocol for making decisions on matters related to religious doctrine, i.e., matters of religious significance; and 

WHEREAS it has become evident that a need exists for such a protocol; and 

WHEREAS the SDI Bylaws provide that SSSC and SDI shall work collaboratively to address issues of magnitude to the two entities; 

NOW THEREFORE, it is RESOLVED:

1. A Joint Commission shall be formed that includes representatives from SDI and SSSC to make a joint recommendation for the protocol and procedure for resolving issues concerning religious doctrine as defined above.

2. The composition of the Joint Commission will be as follows:

1. Three members of the SSSC Board of Trustees, including the Chairperson/President

2. Three members of SDI Board of Directors, including the Chairperson

3. The SDI Executive Council of the Panth Khalsa, which includes:

(i) The Bhai Sahib/a 

(ii) The Siri Sikdar Sahib/a (if active)

(iii) The Secretary General 

(iv) The Secretary of Religion

(v) The Chancellor

(vi) The Deputy Bhai Sahiba (only if Siri Sikdar Sahiba is not active – by virtue of her office to complete the Punj)

3. The Joint Commission will be advised by a representative of ODC.

4. The recommended protocol will be effective only after it has been approved by both SDI and SSSC.

PASSES 

Wednesday, April 5, 2023 – SSSC Regular Meeting

Consent Motion 1

Resolution of Board of Trustees of Siri Singh Sahib Corporation 

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, on April 5, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy (the “Policy”); and

WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. Regular Meeting Minutes to be approved as noted in Exhibit 1

Regular Meeting Minutes to be approved:

1. Wednesday, November 30, 2023- Regular Meeting
2. Sunday, December 4, 2023- Regular Meeting
3. Wednesday, December 7, 2023- Regular Meeting
4. Thursday, December 8, 2023- Regular Meeting
5. Wednesday, December 14, 2023- Regular Meeting 
6. Wednesday, January 4 & Thursday, January 5, 2023- Regular Meeting

WHEREAS, no objections have been brought forth by at least two board members it is therefore

RESOLVED that the items on this Consent Agenda have been approved.