Wednesday, January 4 & Thursday, January 5 2023 – SSSC Regular Meeting

Motion 1 Moving to accept all 118 new voter applications with 3 recommenders (even if not the ones they listed)” pending review of application for completeness.

DOES NOT PASS 

VOTING RECORD

 

Thursday, January 12 2023 – SSSC Regular Meeting

Motion 1:

1.  Whereas the Board has reviewed Armanino’s breakdown of the application pool as given below and
2. Whereas the Board has specified previously that the applications need to have 3 recommendations and 
3. Whereas 118 (as of Armanino’s latest count) of the applications have 3 recommendations all of which do not match the ones listed on the applications it is therefore

Resolved:

A The 118 applicants will be contacted via email and requested to provide a list via return email within 4 calendar days of all the recommenders they listed on their application AND any others from whom they might have requested recommendations. The response should contain the name (legal and spiritual if applicable), address, and email address.

B If the recommenders’ names provided by the applicant match the 3 recommendations received, these applicants are considered approved pending the review of the application for completeness.  If less than 3 match, the application is considered invalid and the applicant will be deemed ineligible to vote in this 2023 election.  

C Best efforts will be made to complete the process within 21 days of the start date of January 17, 2023. 

PASSES

VOTING RECORD

Motion 2:

Whereas the application form has several questions that list 3 possible answers, Yes, No, and If yes Explain and Whereas a review of the applications for completeness reveals that a significant number of the  the applicants chose Yes rather than If yes, Explain and Whereas the SSSC recognizes that the application may have been confusing for some it is therefore Resolved that those applications which contain Yes without an explanation are accepted as complete assuming other questions are answered. 

PASSES

VOTING RECORD

Motion 3: 

Motion  regarding approximately 149 applications that listed 3 recommenders but we received less than 3 recommendations – Armanino will contact their listed recommenders from whom we do not have a recommendation on file and inquire whether they sent a recommendation.  If they did, they will be allowed 7 days for them to resubmit recommendation. If the listed recommender states that they did not send in a recommendation, the application will be rejected. 

Best efforts will be made to complete the process within 21 days of the start date of January 17, 2023. 

DOES NOT PASS

VOTING RECORD

Thursday, January 26, 2023 – SSSC Regular Meeting

Motion 1

Whereas there are approximately  149 applicants who submitted applications which have less than 3 recommendations  and 

Whereas due to multiple difficulties and misunderstandings associated with the application process and 

Whereas the SSSC desires to engage and include our global Sangat to the greatest extent possible by delivering the right to vote to those that sincerely attempted to apply and 

Whereas representations were made by members of our legal team that due to issues with the application portal any person who applied would be considered it is therefore 

Resolved that these approximately 149 applicants will be contacted and given 5 calendar day to supply the missing recommendations noted on their application and it is further

Resolved that special attention will be given to non-English speaking applicants to assist them in complying with the resolution. 

DOES NOT PASS

VOTING RECORD 

 

Wednesday, February 15, 2023 – SSSC Regular Meeting

Consent Motion 1

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, February 15, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy and

WHEREAS; the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy it is therefore,

RESOLVED that the SSSC Board approves the appointment of the following new member to the 3HO board starting February 15, 2023:

Linda Shottes Bouchard/Ravi Jaspeer Kaur

WHEREAS; no objections have been brought forth by at least two board members it is therefore 

RESOLVED that the Consent Agenda is approved.  

PASSES- Consent Motion does not require a vote

Motion 2

RESOLVED that the SSSC Board approves the appointment of the following new member to the 3HO board starting February 15, 2023: Pritpal Kaur

DOES NOT PASS

VOTING RECORD

Wednesday, February 22, 2023 – SSSC Regular Meeting

Consent Motion 1

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, on February 22, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy (the “Policy”); and

WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. Regular Meeting Minutes to be approved as noted in Exhibit 1

WHEREAS, no objections have been brought forth by at least two board members it is therefore

RESOLVED that the items on this Consent Agenda have been approved. 

PASSES- Consent Motion does not require a vote

Wednesday, March 22, 2023 – SSSC Regular Meeting

Consent Motion 1

Resolution of Board of Trustees of Siri Singh Sahib Corporation 

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, on March 22, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy (the “Policy”); and

WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. Gurujodha Singh Khalsa takes a leave of absence for 90 days. 

Starting March 20, 2023 and ending June 17, 2023

WHEREAS, no objections have been brought forth by at least two board members it is therefore

RESOLVED that the items on this Consent Agenda have been approved.

PASSES- Consent Motion does not require a vote

Motion 1

MOTION FOR COMMISSION ON DOCTRINAL DECISIONS

WHEREAS Sikh Dharma International (SDI) was established to teach the principles of Sikh Dharma and maintain the integrity of its teachings and practices; to ordain ministers and maintain the Sikh Dharma Ministry; to support the offices of the Bhai Sahib/a, the Siri Sikdar Sahib/a and the Secretary of Religion; and to support and administer the International Khalsa Council; and 

WHEREAS the Siri Singh Sahib Corporation (SSSC) is a religious corporation which has among its purposes to support and advance the practice of the Sikh religion and to serve as the sole member of SDI; and 

WHEREAS the Siri Sikdar Sahib/a is responsible through the Bhai Sahib/a for the high quality of spiritual practice in Sikh Dharma International communities and is responsible to promote good relations among Sikhs and Sikh organizations worldwide; and 

WHEREAS the Bhai Sahib/a advises the Siri Sikdar Sahib/a, the Member, and the Board on religious matters, is responsible for preservation of the teachings on the practice of Sikh Dharma and for the standardization of the practice of Sikh Dharma as per the mission of SDI and 

WHEREAS the Siri Sikdar Sahib/a and the Bhai Sahib/a are voting members of the SDI Board and are ex-officio voting members of the SSSC Board; and 

WHEREAS up to this time, SDI and SSSC have not established a protocol for making decisions on matters related to religious doctrine, i.e., matters of religious significance; and 

WHEREAS it has become evident that a need exists for such a protocol; and 

WHEREAS the SDI Bylaws provide that SSSC and SDI shall work collaboratively to address issues of magnitude to the two entities; 

NOW THEREFORE, it is RESOLVED:

1. A Joint Commission shall be formed that includes representatives from SDI and SSSC to make a joint recommendation for the protocol and procedure for resolving issues concerning religious doctrine as defined above.

2. The composition of the Joint Commission will be as follows:

1. Three members of the SSSC Board of Trustees, including the Chairperson/President

2. Three members of SDI Board of Directors, including the Chairperson

3. The SDI Executive Council of the Panth Khalsa, which includes:

(i) The Bhai Sahib/a 

(ii) The Siri Sikdar Sahib/a (if active)

(iii) The Secretary General 

(iv) The Secretary of Religion

(v) The Chancellor

(vi) The Deputy Bhai Sahiba (only if Siri Sikdar Sahiba is not active – by virtue of her office to complete the Punj)

3. The Joint Commission will be advised by a representative of ODC.

4. The recommended protocol will be effective only after it has been approved by both SDI and SSSC.

PASSES 

Wednesday, April 5, 2023 – SSSC Regular Meeting

Consent Motion 1- PASSES 

Resolution of Board of Trustees of Siri Singh Sahib Corporation 

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, on April 5, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy (the “Policy”); and

WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. Regular Meeting Minutes to be approved as noted in Exhibit 1

Regular Meeting Minutes to be approved:

1. Wednesday, November 30, 2023- Regular Meeting
2. Sunday, December 4, 2023- Regular Meeting
3. Wednesday, December 7, 2023- Regular Meeting
4. Thursday, December 8, 2023- Regular Meeting
5. Wednesday, December 14, 2023- Regular Meeting 
6. Wednesday, January 4 & Thursday, January 5, 2023- Regular Meeting

WHEREAS, no objections have been brought forth by at least two board members it is therefore

RESOLVED that the items on this Consent Agenda have been approved. 

 

Wednesday, June 28, 2023 – SSSC Regular Meeting

Consent Motion 1-PASSES 

Resolution of Board of Trustees of Siri Singh Sahib Corporation 

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, June 28, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy and

WHEREAS; the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy it is therefore,

RESOLVED that the SSSC Board approves Gurujodha Singh’s Leave of Absence to be extended until August 2, 2023.  

WHEREAS; no objections have been brought forth by at least two board members it is therefore 

RESOLVED that the Consent Agenda is approved.  

 

Consent Motion 2-PASSES 

Resolution of Board of Trustees of Siri Singh Sahib Corporation 

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, June 28, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy and

WHEREAS; the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy it is therefore,

RESOLVED that the SSSC Board 

After interviewing and discussing new 3HO board applicants and reading the scoring for the existing 3HO board candidates for reappointment, the SSSC Governance Committee, composed of:

Awtar Kaur Khalsa

Gurujot Kaur Khalsa

Guruka Singh Khalsa

Gurusangat Singh Khalsa

Siri Pritam Kaur Khalsa

Viriam Singh Khalsa

makes the following unanimous recommendations:

We recommend the reappointment of the following existing 3HO board members:

Sat Darshan Kaur/Onna Lo from California

Shanti Preet Kaur/Katherine Mardesich from Atlanta, Georgia

Simran Randeep Singh/Tim Mills from Mills, MA

Submitted by the SSSC Governance Committee on June 22, 2023 for SSSC Board approval

WHEREAS; no objections have been brought forth by at least two board members it is therefore 

RESOLVED that the Consent Agenda is approved.  

 

 

Wednesday, July 12, 2023 – SSSC Regular Meeting

MOTION DOES NOT PASS

WHEREAS, on May 19, 2022, the Siri Singh Sahib Corporation Board approved a motion stating that applicants to vote with incomplete applications be given time to provide the missing information; and

WHEREAS on January 26, 2023 the Board authorized Armanino to conduct a process to allow 118 applicants to obtain three recommendations and that process was conducted which resulted in some applicants still not being eligible to vote; and  

WHEREAS on both January 12, 2023 and January 26, 2023, motions to allow Armanino to contact the approximately 149 voters to submit their missing recommendations were presented to the Board and failed to pass; and 

WHEREAS, the Board now determines that the previously identified approximately 149 applicants should be given an opportunity to obtain their missing recommendations; and

WHEREAS no further delay in the election is desirable.

NOW, THEREFORE, the following procedure shall be instituted:

1. Armanino shall identify the approximately 149 unapproved applicants whose applications are complete but which received fewer than three recommendations and who have not been involved in any prior processes to correct this deficiency.
2. Armanino shall email these applicants attaching the approved SSSC formats for the recommendation letter and the attestation letter. The applicants shall not be provided any other information. 
3. Applicants shall have five (5) days to gather their three recommendation letters and three attestations from the ministers or lead trainers included in their initial application. 
4. Applicants shall send the gathered documents to Armanino (Armanino to provide the return email address) using their email address on file with Armanino.
5. Armanino shall review the applications to determine if they are now complete.
6. If the missing recommendations are successfully supplied, Armanino shall send these voters their voting credentials no later than July 26th, so that these voters have time to vote by the July 31st voting deadline.
7. Armanino or the election team shall send a group email by July 14th, so that applicants have five days to submit the required information by July 19th at midnight.
8. Only if a minister or lead trainer included in an application has passed away may an applicant provide a new eligible minister or lead trainer.

 

Wednesday, August 2, 2023 – SSSC Regular Meeting

CONSENT MOTION- PASSED

Resolution of Board of Trustees of Siri Singh Sahib Corporation 

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, August 2, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy and

WHEREAS; the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy it is therefore,

RESOLVED that the SSSC Board 

After interviewing and discussing new 3HO board applicants and reading the scoring for the existing 3HO board candidates for reappointment, the SSSC Governance Committee, composed of:

Awtar Kaur Khalsa

Gurujot Kaur Khalsa

Guruka Singh Khalsa

Gurusangat Singh Khalsa

Siri Pritam Kaur Khalsa

Viriam Singh Khalsa

makes the following unanimous recommendations:

We recommend the appointment of the following candidates to the 3HO board for a two year term:

Lakhmichand Singh Khalsa from Imperial Beach, CA

John (Jay) A. Whitney (Anand Singh) from Sandia Park, NM

Submitted by the SSSC Governance Committee for Board approval

WHEREAS; no objections have been brought forth by at least two board members it is therefore 

RESOLVED that the Consent Agenda is approved.  

 

Tuesday, August 22, 2023 – SSSC Regular Meeting

CONSENT MOTION 1. – Operating Protocols for the SSSC Committees, Commissions and Task Forces 

DOES NOT PASS 

Resolution of Board of Trustees of Siri Singh Sahib Corporation 

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, on August 24, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy (the “Policy”); and

WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. Operating Protocols for the SSSC Committees, Commissions and Task Forces 

WHEREAS, no objections have been brought forth by at least two board members it is therefore

RESOLVED that the items on this Consent Agenda have been approved. 

This document was created due to the lack of any protocols around how SSSC committees, commissions or task forces operate including sharing and making public actions and statements. It also defines the relationship and procedural processes with the SSSC. The Communication Committee drafted the Operating Protocols for the SSSC Committees, Commissions and Task Forces starting in May 2023 which was then sent to the Governance Committee for final editing and approval.

 

2. The Governance Committee approves the revisions to the Interim Global Inclusion Policy as recommended by ODC. 3. Guru Prem Singh sponsors the motion, Guru Sangat Singh seconds the motion.

CONSENT MOTION 2.- Global Inclusion Policy

PASSES

Resolution of Board of Trustees of Siri Singh Sahib Corporation 

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, on August 24, 2023, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy (the “Policy”); and

WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. Global Inclusion Policy

 

WHEREAS, no objections have been brought forth by at least two board members it is therefore

RESOLVED that the items on this Consent Agenda have been approved. 

This document was created due to the lack of any protocols around how SSSC committees, commissions or task forces operate including sharing and making public actions and statements. It also defines the relationship and procedural processes with the SSSC. The Communication Committee drafted the Operating Protocols for the SSSC Committees, Commissions and Task Forces starting in May 2023 which was then sent to the Governance Committee for final editing and approval.

 

2. The Governance Committee approves the revisions to the Interim Global Inclusion Policy as recommended by ODC. 3. Guru Prem Singh sponsors the motion, Guru Sangat Singh seconds the motion.

MOTION 3 –

The Governance Committee recommends that Sat Jagat Singh be reappointed to the 3HO Board for another two year term as of August 29, 2023.

MOTION PASSES 

VOTING RECORD

Wednesday, August 30, 2023 – SSSC Regular Meeting

Motion 1 : The Director of Spiritual Trust issue is referred to the Governance Committee for consideration.  The Governance Committee will provide a written report to the SSSC Board within 15 days.

MOTION PASSES

VOTING RECORD 

Thursday, August 31, 2023 – SSSC Regular Meeting

Motion 1:  to Amend the Process to Fill Vacancies on the SSSC

Motion Type: Bylaw change (requires bylaw change to section 2.9)  

Vacancies:
Whereas there is a need to fill vacant seats on the SSSC Board from time to time, the following will be the process: 

When an unfinished term becomes vacant it will be filled in the next election by a new member who will serve out the remainder of the term. In any election where there are open seats with differing term lengths, the longest terms will go to the highest vote getters. 

The only exception to the above rule will be the Automatic Appointment process outlined below. 

Automatic Appointment: 

If a board seat becomes vacant within the first 6 months after an election, the candidate with the next highest votes will fill the vacant seat for the remainder of the term of that member. A minimum of 40% of the vote will be required for a member to be appointed by this process. 

6 months after an election, past election results will not be the source of any further members to be seated. 

Special Elections:When the board membership falls below 13 elected trustees, a Special Election will be 

held to fill all the vacant seats as long as there are 6 or more months remaining before the next regularly scheduled election. The electorate will be determined by the voting policy in place at the time the special election is held.  

Any such successor Trustee shall serve the remainder of the term of the Trustee being replaced. Such a successor Trustee is eligible to stand for election at the next regular election for all Trustees serving that term. 

It is further resolved that Section 2.9 of the bylaws will be updated accordingly. 

MOTION PASSES
VOTING RECORD

Friday, September 8, 2023 – SSSC Regular Meeting

MOTION 1: Direction of subsidiary board background.

Whereas 3HO is a non profit under the Siri Singh Sahib Corporation (SSSC), it is the duty of the SSSC Board of Trustees to appoint  Board members in alignment with the mission of the SSSC.

Removal of Board Members:

Sat Jagat Singh Khalsa   

Tim Mills

Additions to the Board of Directors:

GuruSimran Kaur Khalsa, Espanola NM (Formerly Florida, wife of the late Karam Singh)

Agya Akal Singh (Chile)

Ong Kar Kaur Khalsa   Lake Tahoe NV

The present appointments are considered an exception to the BASSE process.

MOTION PASSES

VOTING RECORD

 

MOTION 2: Harinam Singh requests a medical leave of absence until further notice.

MOTION PASSES 

VOTING RECORD

Wednesday, September 20, 2023 – SSSC Regular Meeting

Guru Prem Singh is the sponsor, Livtar Singh seconds it.

Whereas, the following SSSC board members have been nominated to serve as officers as indicated below: 

Sham Kaur Khalsa (Gisela Ulloa) – Co-President 

Gurusangat Singh Khalsa – Co-President

Siri Mukta Singh Khalsa – Secretary

Amrit Singh Khalsa (KRI) – Treasurer

MOTION PASSES

VOTING RECORD

Thursday, September 28, 2023 – SSSC Regular Meeting

MOTION 1: The SSSC approves the Operating Protocols for the SSSC Committees, Commissions and Task Forces.

MOTION PASSES 

VOTING RECORD

Wednesday, October 18, 2023 – SSSC Regular Meeting

MOTION 1- The Siri Singh Sahib Corporation Board of Trustees, meeting as the member of 3HO International, approves and adopts the version of the 3HO bylaws given here as Attachment A.

Issues relating to the Director of Spiritual Trust will be resolved definitively by June 1, 2024. 

We understand that the 3HO Bylaws are incomplete without the Director of Spiritual Trust being addressed within said bylaws.

MOTION PASSES 

VOTING RECORD

MOTION 2- Whereas the 3HO Board and Staff has recommended that Simran Randeep Singh be appointed to the 3HO Board and

Whereas the SSSC has been provided with the original file on Simran Randeep Singh, it is therefore,

Resolved that the SSSC appoints Simran Randeep Singh to the Board of 3HO for a two year term effective immediately.

MOTION PASSES 

VOTING RECORD

Thursday, October 26, 2023 – SSSC Regular Meeting

MOTION 1

Whereas: We are grateful for the hard work and dedication of the 3HO board members throughout their time of service.

Whereas: The SSSC board would like to bring a fresh perspective to the operations of the 3HO board.

We hereby move to remove the following 3HO board members effective immediately:

Linda Shottes-Bouchard

Shanti Preet Kaur

Anand Singh

Dr. Onna Lo Sat Darshan KaurIn addition we appoint to the board effective immediately:

Rupinder Kaur

MOTION PASSES 

VOTING RECORD