Regular Meeting Motions and Voting Records

Starting August 25, 2021 the SSSC Board passed a motion with the new Transparency Policy to publish Regular Meeting motions and voting records. Below you will find all Regular Meeting Motions and their voting records starting from that date.

January 6, 2022 – SSSC Regular Meeting

Motion 1: RESOLVED that the items on this Consent Agenda have been approved.

• Approval of 3HO Board of Director Applicant Simran Randeep Singh for the term of two years, effective immediately.
• Resolution honoring SS Guruka Kaur Khalsa for her years of service to the Office of Ethics and Professional Standards:

RESOLUTION OF THE BOARD OF TRUSTEES OF THE SIRI SINGH SAHIB CORPORATION IN RECOGNITION AND PROFOUND APPRECIATION OF DISTINGUISHED SERVICE BY SS GURUKA KAUR KHALSA
WHEREAS SS Guruka Kaur Khalsa has worked tirelessly to advance the mission of the SSSC around the globe, and
WHEREAS SS Guruka Kaur Khalsa has provided outstanding leadership and guidance in the creation, growth and strengthening of the Office of Ethics and Professional Standards, and
WHEREAS SS Guruka Kaur Khalsa faithfully and with honor and grace, integrity and great distinction served as Executive Director of the Office of Ethics and Professional Standards for 23 years, it is therefore
RESOLVED that the SSSC Board of Trustees formally acknowledges and extends its profound gratitude and appreciation to SS Guruka Kaur Khalsa for her many years of service to our mission.

voting record

Motion 2: The composition of JPRC to include current OPA lead and successor when selected, Sahaj for SSSC, Pritpal Kaur for 3HO, Amrit Singh for KRI, Gurujot Kaur for SDI, Satwant Singh (SSSC Staff representative) and Siri Sant Kaur for 3HO Europe. KIIT will have the option to provide a representative.

voting record

January 26, 2022 – SSSC Regular Meeting

Motion 1: RESOLVED that the items on this Consent Agenda have been approved.
Approval of Minutes:

• October 6, 2021 – SSSC Regular Meeting
• November 3, 2021 – SSSC Regular Meeting
• November 10, 2021 – SSSC Regular Meeting
• December 15, 2021 – SSSC Regular Meeting
• January 6, 2022 – SSSC Regular Meeting
• January 13, 2022 – SSSC Regular Meeting

voting record

February 2, 2022 – SSSC Regular Meeting

Motion 1 RESOLVED that the items on this Consent Agenda have been approved.

voting record

Motion 2: The Board supports continued work on the reorganization plan. It requests a business plan and transition plan from the Executive Director taking into account the concerns raised by the board members.

voting record

February 15, 2022 – SSSC Regular Meeting

Motion 1: . . . NOW THEREFORE, in recognition of the equality of all before God and Guru which is central to the Sikh Dharma, the Siri Singh Sahib Corporation Board of Trustees hereby resolves:
​[In solidarity with our LGBTQ community members and all community members committed to equality for all] it is the SSSC’s recommendation that no marriages be performed in any Gurdwara affiliated with the 3HO/Sikh Dharma International community until the SDI board of directors (the Khalsa Council Adh Kari) decides that marriage ceremonies for all couples regardless of sexual orientation can take place in these Gurdwaras.
It is further resolved that:

​This motion will be shared with the Sikh Dharma International Board of Directors. The SSSC Board requests that within ten business days of receipt of this motion that the SDI Board review, ratify, adopt, and publish this policy.

March 16, 2022 – SSSC Regular Meeting

​Motion 1…RESOLVED, that the SSSC Board of Trustees hereby authorizes European 3HO Foundation and Stichting 3HO Foundation, acting as shareholder of the French SCI Anandpour, to enter and execute the sale of its subsidiary’s property Domaine de Puygirault a.k.a “Chateau Anand” at 86260 St. Pierre de Maille, at a selling price of 1.000.000 Euros or above. Motion 3… The SSSC approves an emergency grant for 2022 for Kundalini Research Institute (KRI) in the amount of $75,000 from the KITT Donor advised fund. Motion 4…The SSSC approves an expansion grant for 2022-2023 to KRI for the yoga research project in the Montgomery County Maryland School District in the amount of $250,000 to be distributed $125,000 in 2022 and $125,000 in 2023 from the KIIT Donor Advised Fund.

March 23, 2022 – SSSC Regular Meeting

Motion 1- Motion to Approve the Consent Agenda Topic  Approval of the SDEI Board Members…MOTION PASSES…..Motion 2- The SSSC approves emergency and expansion grants for 2022 to the SSSC for the Office of Ethics and Professional Standards in the amount of $127,419 from the KIIT Donor Advised Fund. MOTION PASSES…..Motion 3- The SSSC approves an expansion grant for 2022 to the SSSC for the Office of Public Affairs in the amount of $95,000. The grant shall be funded by $33,043 from the KIIT Donor Advised Fund and by $61,957 from the SSSC Special Projects Fund. MOTION PASSES

VOTING RECORDS HERE 

April 13, 2022 – SSSC Regular Meeting

MOTION 1-  The SSSC approves the Think DEI proposal and authorizes the Executive Director to sign a contract for $45,000. Funds will be provided from the Special Projects Fund. MOTION PASSES…. Motion 2 The SSSC approves a grant for 2022 to KRI in the amount of $20,400 from the KIIT Donor Advised Fund for its continued payment of a salary to Sat Simran Kaur. This annual payment will continue until there is a settlement with Bibiji. MOTION PASSES……MOTION 3 – TO Extend this meeting to Thursday, April 14, 2022… MOTION PASSES…..

VOTING RECORDS HERE

 

May 19, 2022 – SSSC Regular Meeting

Motion 2

Motion to Provide Assurance to All of a Fair Election of the SSSC Board of Trustees

Whereas, the SSSC has determined that widespread trust in the election process for the open seats on its Board of Trustees is in the best interests of all members of our community around the world; 

Whereas, the SSSC has determined that to ensure widespread trust in the process the 2022 election will be overseen by independent auditors, who will rely on objective criteria to manage the 2022 election process, ensure fairness, and certify its results;

Whereas, the SSSC has determined that additional time will be needed to engage the election auditors and implement their work;

Therefore, the SSSC Board authorizes Lewis Roca to engage an independent accounting firm to manage the 2022 election process and certify the results, including but not limited to the following key elements:

1. Data Security
   1. Assessing and implementing appropriate data and cyber security protections for all aspects of the online election process.

1. Candidates
   1. Certifying that each candidate is a valid candidate that meets the stated criteria, including review of supporting documentation of appropriate donations

1. Voter Applications 
   1. Implementing a review process, the specifics of which will be determined in conjunction with the auditing professionals, to ensure review of all new voter applications and approval of those that are complete and meet the voter criteria.
      1. This will include an independent determination of whether the voter applicant meets the following requirements:
         1. (a) Has taken Sikh Vows, or (b) was born or raised as a Sikh to parent(s) who were members of the Sikh Dharma/3HO community, or (c) has practiced Kundalini Yoga for at least 7 consecutive years;
         2. Is currently and has been living and practicing the Sikh Dharma/3HO lifestyle for at least 7 consecutive years;
         3. Is currently and has been an active member of the Sikh Dharma/3HO community for at least 7 consecutive years;
         4. Is not currently, nor has ever been involved in any activities, organizations or communications that harm, threaten, or misrepresent the legacy organizations (for example, have an active EPS complaint, have threatened or taken legal action against any legacy organization or its employees, have made complaints to the SGPC or other Sikh governing bodies about any Sikh Dharma/3HO organization); and
         5. The voter criteria above are supported and established by three recommendations by requisite individuals (a Minister in Good Standing, an Active Khalsa Council Member or an Active Lead or Professional Trainer in the ATA Academy) who know the applicant and are not candidates or family members of the applicant.
   2. If the independent auditors determine the application is deficient in any respect, they will alert the applicant and provide additional time for the applicant to provide sufficient information to satisfy the established criteria, which the auditors will then consider.
   3. If the independent auditors determine the application remains deficient, the new voter application will be denied.

1. Approved Voters
   1. Ensuring that every qualified voter that has satisfied the stated requirements is provided one set of unique credentials to cast one vote in the election without duplication.

1. Election Results
   1. Certifying (in addition to any certification available through the current online voting system) that the election results are accurate, including that there was no interference with the data security protections for the electronic votes.

To hire the appropriate professionals and implement the election auditing work, the SSSC hereby immediately extends all dates in the previously published election timeline by 75 days.

The SSSC will clarify these changes and enhancements to the process—including the process to be a valid recommender and a valid voter—through additional content on the SSSC election website and in the form of a letter to the community.  These communications will clarify that, if a recommender is found to be violating the election rules (for instance, recommending multiple voter applicants without the requisite knowledge of each candidate), all of that recommender’s recommendations will be stricken and, as stated above, the voter will be provided an opportunity to supplement their application with a proper recommendation that meets requirements.

IT IS FURTHER RESOLVED that funding for this process is approved in an amount not to exceed $100,000.  The initial source of funding is the Special Projects Fund.  If the available funds in that account are insufficient, then the shortfall will be funded from the SSSC Endowment. PASSES

VOTING RECORD HERE

 

June 1, 2022 – SSSC Regular Meeting

Motion 1

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”).

WHEREAS, on June 1, 2022, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and

WHEREAS, the Board previously adopted a Consent Agenda Policy (the “Policy”); and

WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. Regular Meeting Minutes to be approved as noted in Exhibit 1
2.   Motion to Amend the Consent Agenda Process as noted in Exhibit 2

WHEREAS, no objections have been brought forth by at least two board members it is therefore

RESOLVED that the items on this Consent Agenda have been approved.

PASSES

Motion 2

The SSSC approves the reallocation of the $583,560 in grant funds previously approved for the MPA Reopening Plan to be used instead to fund the MPA Closed Budget 2022 attached as Exhibit 1.  As previously approved, the grant funds will be provided from the KIIT Donor Advised Fund to SDEI.  If the funds are not able to be distributed directly from the KIIT Donor Advised Fund to SDEI, the funds will be distributed from the KIIT Donor Advised Fund to LYBF which will then distribute the funds to SDEI.  A legal opinion on the lease with the SGPC will be sought.  SDEI will present a timeline for the development  and presentation of  a plan to prioritize education and may call on the SSSC and others for support if needed. 

PASSES

VOTING RECORDS HERE 

June 1, 2022 – SSSC Regular Meeting

Motion 1

Upon motion duly made and seconded, the following resolution was adopted by the Board of Trustees (the “Board”) of the Siri Singh Sahib Corporation (the “Corporation”). WHEREAS, on June 8, 2022, a meeting of the Board consisting of a valid quorum was duly held for the Board to consider the matter in the Resolution below; and WHEREAS, the Board approves the assignment of KITT Board members; and WHEREAS, the following items have been placed on the Consent Agenda for this meeting the details of which have been shared with the Board via the Policy 

1. approve Jerry Jones as a KITT board member
2.   approve Kirsten Hochberg as a KITT board member

WHEREAS, no objections have been brought forth by at least two board members it is therefore RESOLVED that the items on this Consent Agenda have been approved.

PASSED

Motion 2

 3HO is directed to promote and advertise the Raj Yoga Festival happening live at Ram Das Puri. This festival is in complete alignment with the mission and purpose of 3HO, and promoting it will go a long way to unifying the community. In addition, KRI and SDI will promote the event as well. How the event is characterized and described can be developed over the next week and approved by the SSSC Board prior to any promotion or advertisement by 3HO, KRI and SDI.

DOES NOT PASS

VOTING RECORD HERE

 

voting record